Garcia 10 Year Vow Renewal

Hard Rock Hotel Riviera Maya-  July 3, 2020

riviera maya, mexico

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WELCOME!

Welcome, Family and Friends! We are so excited to spend an extended weekend or maybe a week with you in gorgeous sunny Mexico. Jennifer Brown, Owner of Vagablonde Travel a groups and wedding travel agency specialist, has been amazing with helping us with all the booking details and worked with the hotel to secure fabulous group rates with Hard Rock Riviera Maya. She and her team will help all of our guests book their travel accommodations for OUR 10 year VOW RENEWAL (July 3, 2020), including but not limited to air, ground transportation, and the resort if necessary! Please be sure to book in our room block so we can apply all the extra perks to our celebration.

Should you have any questions related to travel that are not answered on this site below, please contact Jennifer. You can email her at jennifer@vagablondetravel.com

We can’t wait for you to celebrate with us!!!

Alexa and Amalio

There is A LOT of information, so grab a cup of coffee, wine, or maybe a margarita and enjoy reading about your NEXT vacation spot! Don’t try to do this if you only have 5 min. Take time reading and booking everything! Please read to the very bottom, where you can book online into the group block. I look forward to working with you! ~Jen :)

 
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HARD ROCK HOTEL RIVIERA MAYA

LAVISH DIGS. UNAPOLOGETIC. ROCK STAR STATUS

Live large at the Hard Rock Hotel in Riviera Maya and enjoy the very best of paradise for all. This is where luxury meets satisfaction on a stage of stunning tropical views , a private white sand beach , and exclusive saltwater snorkeling areas . It’s all capped off with an inviting traditional design, legendary Hard Rock hospitality, and undeniable excess at every turn. 

Hard Rock Hotel in Riviera Maya knows no limits, we took all the awesome of Rock & Roll and made it a vacation that has to be experienced to be believed. That means access to unbelievable All Inclusive amenities like experiential dining at world-class restaurants, never-ending cocktails and in-room drinks from a personal liquor dispenser, legendary entertainment, and top-shelf everything across the board. It’s All Day. All Night. All Included, baby.

THE HARD ROCK ALL INCLUSIVE SET LIST

  • 5-Star accommodations

  • Casual and à la carte dining

  • Beverages (alcoholic and otherwise)

  • Delicious snacks

  • Top-shelf, in-room liquor dispenser

  • 24/7 in-room service

  • Limitless World-Class Golf

  • Land sports

  • Fitness center

  • Pool and beachside service

  • Daily activities

  • Nightly entertainment

  • Live entertainment

  • Free Wi-Fi in room and resort wide

  • Parking Free

  • Unlimited phone calls to the Continental US and Canada

  • Private function concessions

  • Gratuities included

Local Points of Interest

 
  • Downtown Tulum
    Travel only minutes away from Hard Rock Riviera Maya and you’ll discover downtown Tulum. Enjoy a variety of restaurants and cafes, exciting bars and nightlife, shopping, activities and public beaches. Events are happening throughout the year to celebrate international and Mexican holidays! 

  • Tulum Mayan Ruins
    These ruins located in the one of the most important cities during its time, are among the most popular sites to visit including ancient artifacts, pyramids, a beach and breathtaking views of Caribbean Sea from cliff-top. 

  • Chichen-Itza Mayan Ruins
    These Mayan ruins include several restored ancient structures, pyramids and excellent views of Chichén Itzá. Chichén Itzá is one of the most impressive of all the Mayan Ruins, named as one of the 7 wonders of the world. The pyramid and other historical ruins are located in the middle of the jungle and are part of an extensive tour of the area. 

  • Tours to Cenotes
    See two of the most magnificent Cenotes, or underground rivers or lakes, nearby. Dos Ojos is 10 minutes to the north and Gran Cenote 10 minutes west going to Coba. 

 

  • X-Caret Eco-Archeological Theme Park
    Learn about the Mayan culture and enjoy several family activities at this ecological/archaeological theme park. 

  • Cozumel
    Take a Ferry from Playa del Carmen to this island which is a tourist destination for scuba diving and snorkeling. 

Local points of interest nearby

Ik Kil Cenote -  Though its proximity to a major tourist attraction (en route to the Mayan ruins at Chichen Itza) makes it one of the more crowded cenotes, this 60ft pool comes with a restaurant, gift shop, and a well-lit limestone staircase that leads swimmers to the hanging vines and blue waters below. If you're extra adventurous, there's also extreme diving; it's so intense Red Bull held a dive competition here a few years back.

Ik Kil Cenote - Though its proximity to a major tourist attraction (en route to the Mayan ruins at Chichen Itza) makes it one of the more crowded cenotes, this 60ft pool comes with a restaurant, gift shop, and a well-lit limestone staircase that leads swimmers to the hanging vines and blue waters below. If you're extra adventurous, there's also extreme diving; it's so intense Red Bull held a dive competition here a few years back.

Xel-Ha  – Xel-Há is a true paradise for nature lovers and an amazing natural aquarium. It is located in the Riviera Maya, Quintana Roo, Mexico, and since 1995 it is a model for sustainable tourism development, with unique family attractions.  The ancient Mayas baptized this wonderful site with the name Xel-Há, which in the Mayan language means “where the water is born”.  http://www.xelha.com/

Xel-Ha – Xel-Há is a true paradise for nature lovers and an amazing natural aquarium. It is located in the Riviera Maya, Quintana Roo, Mexico, and since 1995 it is a model for sustainable tourism development, with unique family attractions.

The ancient Mayas baptized this wonderful site with the name Xel-Há, which in the Mayan language means “where the water is born”. http://www.xelha.com/

Isla Mujeres  – Isla Mujeres is a beautiful, peaceful paradise just across the Bahia de Mujeres (Bay of Women) from Cancun Mexico. Isla Mujeres is more laid-back and tranquil than Cancun, but that doesn't mean there isn't plenty to do, it just means you can do nothing at all or fill your day with water sports, shopping, exploring and drinking in that special atmosphere that is Isla Mujeres. Known for beautiful white sand beaches, calm crystal clear turquoise waters and the friendliest locals in the Mexican Caribbean. Isla’s diversity, from the fisherman, artists and musicians to divers, chefs and ex-pats, make up a community unlike any other. With the beauty of the Caribbean, the heritage of the Mayans, and the easygoing charm of the people, Isla Mujeres has become a haven for people from all over the world.   http://www.isla-mujeres.net

Isla Mujeres – Isla Mujeres is a beautiful, peaceful paradise just across the Bahia de Mujeres (Bay of Women) from Cancun Mexico. Isla Mujeres is more laid-back and tranquil than Cancun, but that doesn't mean there isn't plenty to do, it just means you can do nothing at all or fill your day with water sports, shopping, exploring and drinking in that special atmosphere that is Isla Mujeres. Known for beautiful white sand beaches, calm crystal clear turquoise waters and the friendliest locals in the Mexican Caribbean. Isla’s diversity, from the fisherman, artists and musicians to divers, chefs and ex-pats, make up a community unlike any other. With the beauty of the Caribbean, the heritage of the Mayans, and the easygoing charm of the people, Isla Mujeres has become a haven for people from all over the world.

http://www.isla-mujeres.net

To be considered part of the Group, you must book through the group rates and not through any other method (even directly with the hotel). We have negotiated competitive group rates and secured a room block to make this as easy as possible. To participate in all of the wedding-related activities, you must stay at HARD ROCK as part of the group or there could be additional daily per person fees to come on property for the celebration.

  • Booking is flexible using a travel agent! The deposit per room is $200 and you don’t even need to know all the parties in the room, the exact travel dates, or the room category! Our team is able to adjust names, dates, categories up until final payment date! Just book your room based on what you think you will need and any changes can be made until the balance due date but remember they cannot be guaranteed so we do encourage you to book as close to your travel plans as possible.

  • Any changes must be done in writing and and changes requested after the balance due date must be paid for in full upfront even before they are confirmed. Changes made within 14 days of travel will incur a $25 fee.

  • Payment is accepted by AMEX, VISA, MASTERCARD & DISCOVER.

Special group rates have been secured and rooms have been blocked off with a room block, waiting for you to book your stay! There is a 3-night minimum stay for the group rates. Room categories are available on a first come, first serve basis within the block. 

ROOM SELECTIONS TO CHOOSE FROM

Head to the front row for all the legendary amenities one room can handle. Go ahead—step out to your private balcony and soak it in. Kick it with hydro spa tubs, flat screen satellite TVs, and free Wi-Fi throughout the entire hotel. Live like a legend with 24-hour room service, a fully stocked mini-bar, and snacks perfect for everyone in your crew. Experience all the non-stop service you can handle because at Hard Rock Hotel Riviera Maya, every guest is nothing short of a RockStar. We've even teamed up with PURE® for those looking to sleep like a rock in our allergy friendly rooms.

ALL ROOMS AND SUITES INCLUDE:

  • Hydro spa tub

  • Private bath with shower

  • Balcony with hammock

  • Liquor dispenser

  • Mini bar with soda, bottled water, juice & domestic beer

  • LCD TV with satellite

  • Purified water

  • Rock Spa® bath amenities

  • Bathrobes & slippers

  • Digital safe (laptop size)

  • Individually controlled A/C

  • Coffee maker

  • Direct dial telephone

  • Bluetooth-enabled wireless alarm clock radio

  • Hair blow dryer

  • Iron/ironing board

  • Free wireless internet

  • 24-hour room service

  • Turndown service

*pictures may be different than actual accommodations

*pictures may be different than actual accommodations

Deluxe Gold King or 2 Doubles

  • One king | 482 sq. ft.

  • Garden view

  • Room is available with 2 double beds. On Request.

  • Max occupancy for room with king bed: 2 guests, plus one child (0-12 years) in a crib or rollaway.

  • Max occupancy for two double beds: 4 guests including children.

*pictures may be different than actual accommodations

*pictures may be different than actual accommodations

Deluxe Platinum - 2 Doubles ONLY

  • 2 Double Beds | 482 Sq ft

  • Partial Ocean View

  • Room is only available with 2 double beds.

  • Max occupancy up to 4 guests including children

Rock Royalty Deluxe Platinum King or 2 Doubles

  • You are now all-inclusive Royalty. Kick off your shoes and relax in paradise with your own Personal Assistant.

  • Rock Royalty Personal Assistant (7am – 11pm)

  • One king or 2 Double Beds| 482 Sq ft

  • Ideal location, close to main facilities.

  • Espresso/American coffee maker

  • Aromatherapy and Pillow Menu

  • Exclusive in-room dining menu

  • Complimentary beach bag (1 per room, per stay)

  • Nightly Petit Fours

  • Private check-in area – late and early check-in (subject to availability)

  • Max occupancy for room with king bed: 2 guests, plus one child (0-12 years) in a crib or rollaway.

  • Max occupancy for two double beds: 4 guests including children.

LIMITLESS RESORT CREDIT PROGRAM

Book your room and earn INSTANT CREDIT! Limitless Resort Credit can be used towards selected tours, spa and beauty salon services, romantic and special dinner events, upgraded wine selection at restaurants, photo packages at Rock Shots® *Promotion does not apply for Special Events and/or wedding, selected take away products, and The Colin Cowie Weddings Collection™. Service Fee applies.

Spend it any way you want, as much as you want, on spa, tours, and more. So use it and unleash the luxury. 20% service fee applies

 
 
 
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WOODWARD HAS A NEW PARADISE

 
 

BOOK THE WEB SPECIAL
WOODWARD + WRECKTANGLE - $50 ALL DAY ACCESS.

IF INTERESTED PLEASE MAKE A NOTE IN THE NOTES SECTION.

CAN I SET UP A PAYMENT PLAN?

Yes! You can structure your payments in one of 2 ways:

  • You can make a deposit and then let the balance charge automatically on the balance due date.

  • You can make a deposit and click the "Make a Payment" button on your trip summary whenever you want to make an additional payment in any amount and if there's any balance left, it will be charged on the balance due date.

IS TRAVEL INSURANCE AVAILABLE?

YES. Pricing starts at $69 per person. Click HERE for detailed information regarding Classic Vacations Group Protection Plan.

Rates are per person, depending on the cost of the hotel-only portion of your trip. Travel Insurance can be added at any point; however, in order to receive the full benefit of the travel insurance, you must add it within 14 days of booking. Otherwise, the "Cancel For Any Reason" benefit will not apply and the only benefits will be for in-travel issues. Please note that once purchased, travel insurance is nonrefundable.

This plan includes cash reimbursement for your hotel only*. *Unless your air is also purchased through The Vagablonde Travel. If you purchase Travel Insurance and cancel your trip before final payment date, you will be refunded what you have paid on your trip. If you do not purchase travel insurance, your deposit is non-refundable. This plan includes 100% cash reimbursement in the event of cancellation for covered reasons including the most common reason for cancellation - illness affecting the traveler, traveling companion or an immediate family member. It also includes reimbursement for cancellation due to ANY REASON up to 75% of the cancellation penalty amount as long as the plan is purchased within 14 days of initial trip payment and cancellation occurs more than 48 hours prior to departure.

Trip Cancellation Terms: Cancellation penalties could be up to 100% of the cost of your vacation.  If you do not purchase insurance, you are responsible for any cancellation penalties.  Jennifer Brown and The Vagablonde Travel are not responsible for any cancellation penalties and your deposit is not refundable if you cancel and have not purchased travel insurance. Jennifer Brown is not liable or responsible for any expenses incurred as a result of cancellation & interruption, emergency medical/transportation, loss of baggage & personal effects, flight & travel accident, and/or rental car physical damage if insurance is not paid. Please see below for cancellation dates.

WILL I NEED A PASSPORT?

Yes! A passport is needed to fly to and from the U.S. and Mexico. - please take the time now to locate your passport and check the expiration date; make sure it is valid for 6 months after your anticipated return date. Check this site for more passport info: https://travel.state.gov/content/passports/en/passports.html

CAN YOU HELP ME WITH ROUND-TRIP AIRPORT TRANSPORTATION?

Yes. After you book you will be sent a link to book your transportation. You will need your flight information to book. Transportation will be booked with Amstar DMC! A Top tour operator and transfer company in the Riviera Maya!

 
 

CAN YOU HELP ME BOOK AIR TRAVEL?

YES, we can assist with airfare. Please contact Jennifer with your travel dates, departure city, number of people traveling, and special requests with the wedding name. However, Jennifer cannot guarantee that we have better rates than what you may find on your own and we cannot guarantee we are contracted with every airline. There may be instances when we cannot book your air if we do not have a contract with that specific airline, such as Spirit Airlines. We are also not able to use credit card points or miles towards your flight if booked through the travel agent. You are welcome to purchase your flights on your own and utilize these points. Please submit your flights as soon as they are booked so we can arrange your airport transportation.

Another recommendation for booking flights is www.google.com/flights 

You can easily flex your dates to see the change in pricing. You can also go directly to the airline's website from the google page to purchase the flights. It searches all the internet for the best price. I recommend going direct to the airline because they often have the best communication with the customer on flight delays, flight changes. I've heard of clients miss their flights because cheapoair or expedia didn't relay the message of a flight time change.

There really is no "perfect time" to buy flights, that's a myth. It would be like trying to find the perfect time to fill up your gas tank to get the best price on gas. It's constantly changing, based on the occupancy of that particular flight, gas prices for airliners and their own business models. I just start my search on google flights and check back a few times over a 2-3 week period. Once you see a price you are comfortable with purchasing, go ahead and don't look back!! That's my own philosophy. It may fluctuate some yet but like I said, there is not magic crystal ball out there that's going to tell you the best time to buy. The closest program I've found that can predict the best flights and share them with you is an app called Hopper

I FOUND A CHEAPER PRICE ONLINE, CAN YOU MATCH IT?

Finding cheaper rates than the group rates online is very rare! However, if you have found cheaper rates, please take a dated screen shot that includes the final total price (with all taxes and fees), what the price includes (dates and room category), the website you found it on and the date and time on your computer and send it to jennifer@vagablondetravel.com . We will ask the hotel for a price match. It may take several business days to hear back from the groups department for the match. We have been successful in the past in reducing entire group contracts, but hotels can also reject price matches due to having a group contract in place.

IS THERE A TOURIST VISA FEE?

Your tourist VISA fee should be included with your airfare. You should not need to purchase a separte tourist VISA to enter Mexico.

IS THERE A DRESS CODE AT THE RESORT?

Yes! However, if you would like to never get dressed, you can order room service for every meal but if you would like to go to the restaurants, some of them do have a strict dress code- especially for men. No tank tops for men- must have sleeves! I would also encourage men to bring slacks and closed toe shoes. For breakfast and lunch, swimsuits and cover ups with sandals are fine. Golf pants with a V-Neck are acceptable at most places but the “nicer” restaurant requires men to wear closed toe shoes, slacks, and a collared shirt so be sure to read the resort information packet with dress codes. 

WHAT IS THE WEATHER LIKE?

The weather in Mexico is hot and humid with averages in the 80s year around. Humidity is lowest during Dec-Feb and increases the closer you get to August. Hurricane season starts in June and continues through November. There is a gentle breeze that comes off the ocean on most days, so make sure to pack plenty of sunscreen because the breeze makes it easy to forget just how hot and strong the sun really is!

DO I NEED AN ADAPTER FOR MY ELECTRONICS?

You do not need an adapter for your electronics; the outlets in the Mexico will accept U.S. plugs.

WHAT IF I WANT TO BOOK EXCURSIONS?

Visit HERE and start shopping! You can book directly from my site.

WHAT IS THE ENVIRONMENTAL TAX?

The government of the state of Quintana Roo has approved for the municipality of Solidaridad a new “environmental tax” to all visitors when staying at hotels, motels or guesthouses in the area. This tax will be a flat fee of 20.00 pesos ($1.00 usd approx.) per night, per room. This amount will be charged to all guests and must be paid upon arrival or before departure. Some hotel have not started to implement this, but we suggest you prepare for it and bring cash.

HOW DO WE COMMUNICATE WITH FRIENDS AT THE RESORT OR FAMILY AT HOME??

If you are looking for a way to communicate with each other at the resort, you can call from room to room using the hotel phone.  If you have an IPhone, you can turn your data off and/or keep your phone in airplane mode (to avoid potential fees with your carrier) and then jump on the WiFi at the resort. This will allow you to send IMessages and even Face-Time. Other Apps are useful and work great- Voxer, Viber and WhatsApp. They all work on the WiFi at the resort. Download the app Viber and make sure everyone you are wanting to communicate with has the app as well. You can add contacts from your phone when you give the app access to contacts. Very simple! This will save you from racking up rates on data while away. You will have free phone calls to the US and Canada from your hotel room but this app will allow you to send pictures to each other and communicate with each other! It's an excellent option for traveling abroad!!

To be considered part of the Wedding Group, you must book through the group rates and not through any other method (even directly with the hotel). We have negotiated competitive group rates and secured a room block to make this as easy as possible. To participate in all of the wedding-related activities, you must stay at Hard Rock as part of the wedding group or there were will be additional daily per person fees to come on property for the wedding.

  • Booking is flexible using a travel agent! The deposit per room is $200 per room and you don’t even need to know all the parties in the room, the exact travel dates, or the room category! Our team is able to adjust names, dates, categories up until final payment date! Just book your room based on what you think you will need and any changes can be made until the balance due date but remember they cannot be guaranteed so we do encourage you to book as close to your travel plans as possible.

  • Any changes must be done in writing and and changes requested after the balance due date must be paid for in full upfront even before they are confirmed. Changes made within 14 days of travel will incur a $25 fee.

  • Payment is accepted by AMEX, VISA, MASTERCARD & DISCOVER.

IMPORTANT DATES

  • NOVEMBER 30, 2019 - NON REFUNDABLE* INITIAL DEPOSIT ($200 PER ROOM + INSURANCE IF APPLICABLE).

Deposits made after this date will be required to pay 60% down to book their room

  • march 18, 2020 – SECOND DEPOSIT (60% OF THE VALUE OF YOUR BOOKING)

Example: If you book a Junior Suite Tropical View for 3 nights for 2 people at $296 pp pn you will need to have paid $1,066 total by this date which totals 60%. If you have only paid for the deposit of $200, then you are required to pay $866 more. The Vagablonde Office will send you a reminder in the amount you owe 1 week before this date.

  • may 4, 2020 - FINAL BALANCE

If you have not paid your final balance by this time, your card on file will be processed on this day. 

*refundable if insurance is purchased and you cancel. If no insurance is purchased and you cancel, your entire deposit will be forfeited. Processing and shipping fees are not refundable.

CANCELLATION POLICY

  • THE INITIAL DEPOSIT IS NON REFUNDABLE IF THE ENTIRE GROUP CANCELS UNLESS YOU HAVE INSURANCE.

  • CANCELLATIONS MADE AFTER DEPOSIT IS PAID THAT HAVE NOT PURCHASED INSURANCE WILL INCUR A $200 PER ROOM PENALTY.

  • CANCELLATIONS MADE AFTER MARCH 18, 2020 THAT HAVE NOT PURCHASED INSURANCE WILL BE REQUIRED TO PAY 40% OF THEIR BOOKING.

  • CANCELLATIONS MADE AFTER APRIL 6, 2020 THAT HAVE NOT PURCHASED INSURANCE WILL BE REQUIRED TO PAY 60% OF THEIR STAY.

  • CANCELLATIONS MADE AFTER MAY 4, 2020 THAT HAVE NOT PURCHASED INSURANCE WILL BE REQUIRED TO PAY 100% OF THEIR STAY.

  • Cancelled AIR tickets are valid for one year from original ticket issue date (it must be exchanged) The new travel date can NOT be beyond the validity date.

  • BY BOOKING UNDER "BOOK NOW" YOU ARE AGREEING TO THESE TERMS.

REFUNDS

  • Refunds will be awarded from Classic Vacations (THE HOTEL SUPPLIER) up until MAY 4, 2020. AFTER this date  you will be required to file a claim with the insurance company, Trip Mate - 1-844-207-1929.

BOOKING NEED TO KNOWS:

  • Should the entire group cancel based on the lead passengers decision the cancellation policies still apply to each individual.

  • VERY IMPORTANT: To book at these rate you are REQUIRED to stay a minimum of 3 nights.

  • Rates are available 3 days pre/post the room block dates. (based on availability and not applicable to holiday festivus dates)

    If you are ready to book your stay, please click BOOK NOW below.

    INVITATION CODE: WEDDING